Buy Bidtally by card, purchasing card or purchase order.

[Your organisation's letterhead]

Date: [date]
To: [Purchasing office]
Subject: Sole-source justification for Bidtally

We request approval to buy a 12-month licence for Bidtally, browser software that checks and scores E-rate competitive bids, for $[amount] (plans cost $594–$2,340 with the founding offer, $990–$3,900 list). The seller of record is Paddle.com Inc., reseller and merchant of record for the publisher, Atesen Software.

Bidtally is the only product we found that meets all of these requirements:
- it runs in the browser: bids, prices and student counts are not uploaded to any vendor
- it reads the Form 470 certification date from USAC's public data and checks the 28-day wait before the allowable contract date
- it checks the evaluation matrix (price weighted more than any other single factor) and scores every bid with our own matrix
- it flags what a USAC reviewer looks for: a bid due date or a contract signed before the allowable contract date, a selected bid that is not the highest scored, late bids and disqualifications without a stated reason
- it produces an evaluation workbook, a signature-ready evaluation memo, an FRN worksheet and a document retention checklist

We also considered [other products or methods] and found that [why they do not meet the requirements, e.g. price, data leaving our network, or missing checks].

The price is below our [micro-purchase / small-purchase] limit of $[limit]. The licence is a one-time payment for 12 months with no automatic renewal, and the publisher refunds the full amount if we ask within 14 days of purchase.

[Name]
[Title]
[Signature]